KFW Directors Meetings' Minutes




Directors Meeting at TXYA
Minutes August 2, 2008
Clubs attending:
Alvarado Midnight Warriors – Jared Hoskinson
Arlington Philippine –
Cedar Hill Spanish -
Cleburne First– Maryon Westerman
Fort Worth Delfines – Rosa and Enoc Rodriguez
Joshua –
KFW Coordinators: Ada Gomez. Alan Weis, and Lisa Pillow
KFW Area is in charge of Sabbath School program, 5 games for carnival Saturday night, 5 activities for Sunday morning, and layout.
Area website
Minutes from Directors’ meeting
Alvarado Spanish, May 3, 2008
Minutes taken by: Lisa Pillow
Clubs attending:
Alvarado – Lisa Pillow
Alvarado Spanish – Miguel Curo
Burleson – Andy Adams
Cleburne – Maryon Westerman
Fort Worth North - Rosy Rodriguez
Fort Worth Salim – Dora and Miguel Martinez
Fort Worth South – Celeste and Israel Mendez
Coordinators – Ada Gomez, Lisa Pillow and Alan Weis
* Welcome – Ada Gomez
* Meditation – Alan Weis
* Opening prayer – Marcia Sauder
* Calendar:
Please before you plan your club calendar; check the area calendar in our website. We need to be present in all your ceremonies as Area Coordinators and report your ceremony at the Texas Conference office. Make sure none of your ceremonies are conflicting with our directors’ meetings or any other Texas Conference event.
You need to send your club calendar for the entire year to Ada with your certification papers, and she will post it on the website. If you change a date, please notify us.
May 4, 2008: 1:00 – 5:00 pm Area Fun Day
May 10, 2008: 10:00 – 12:00 pm Cleburne First Investiture
4:00 – 5:00 pm Fort Worth Tigers Investiture
7:00 – 8:00 pm Burleson Bears Investiture
May 17, 2008: 10:00 – 12:00 pm Arlington LYJ Investiture
10:00 – 12:00 pm Ft Worth North Investiture
2:00 – 3:00 pm Keene Cheetahs Investiture
6:00 – 700 pm Joshua Jewels Investiture
May 31, 2008 5:00 – 7:00 pm Fort Worth ADJ Award
June 6-8, 2008 Directors Camp weekend
June 14, 2008 4:00 – 5:00 pm Fort Worth ADJ Investiture
August 1-3, 2008 Texas Leadership Training
August 2, 2003 Directors’ meeting @ leadership training
August 24, 2008 1:00 – 5:00 pm Beginning of the Year Fun Day
September 20, 2008 3:00 – 5:00 Directors’ meeting
September 26, 2008 Certification Area Deadline (to Ada Gomez)
October 1, 2008 Conference Family Camp Deadline
October 24-26, 2008 Conference Family Camp
December 14, 2009 9:45 – 11:45 am Ice Skating
February 8, 2009 4:00 – 6:00 pm Bowling
* Directors’ Meetings
We will keep out directors’ meetings every 2 months just before an Area Event. We will choose the dates and place at the Texas Leadership Training in August.
Directors’ meetings are open only for Club Directors and Associate Directors. They are the only ones who can vote. One vote for club! If anyone (who is NOT a Director) has a concern they are to bring it to the Director and then the Director is responsible to bring the concern to the Directors’ Meeting for discussion.
* New Directors for Alvarado English
We welcome Nicole and Jarred Hoskinson as new directors for the Alvarado Midnight Warriors
* Fun day
We wish to have 2 Fun Days during the Adventurer Year; one at the beginning of the year open to all children in our church and another one at the end for awards.
Beginning of the year Fun Day will be August 24, 2008
End of the year Fun Day will be scheduled at the end of April, 2009.
Fun Day Games: May 4, 2008
a. Game 1: Burleson – Tree legged feet race
b. Game 3: Keene & Cleburne– Water balloon toss
c. Game 4: Alvarado - Hula Hoops:
d. Game 5: Ft W. Salim – Frisbee toss
e. Game 6: Ft W. Salim - Stick relay race
f. Game 7: Ft W. North - Fill the buckets
g. Game 8: Ft Worth South – Surprise game
We will meet @ shelter #3 for Devotional and Area Awards. Be there @ 1:00 pm. Wear field uniform. Then we will split for games and fun.
* Directors’ Camp Weekend
Place: West Lofer’s Bend @ Whitney Lake.
Date: June 6-8, 2008.
Deadline registration: Monday, May 5, 2008.
Club’s registration as today:
h. Alvarado – New director and family (4)
i. Alvarado Spanish – Curo family (5)
j. Burleson – Adams family (3)
k. Cleburne – Westerman family (5)
l. FW North – Rodriguez family (3)
m. FW South – Mendez family (3)
n. Keene – Sauder family (5)
o. Coordinator – Gomez family (3)
p. Coordinator – Pillow family (4)
q. Coordinator – Weis family (3)
* Certification papers
Send certification papers with fees to Ada no later than September 21. She needs to review and send them to the Texas Conference office. Please do NOT send certification papers to the Texas Conference office.
* Family Camp
Family Camp Deadline is October 1, 2008
You must be certified with the Texas Conference to register for the Family Camp.
* Ice Skating
Open to Adventurers only. We will presale tickets 2 to 4 weeks before to estimate a total that will be coming for ice skating.
* Area Camp
Place: West Lofer’s Bend Park @ Whitney Lake
Date: March 20-22, 2009
Speaker: Pr. Josh Murillo
Area Camp Review:
· The park is free to use. We need to leave it better then we received it. Make your clubs understand the reason we use this park and please respect it. Sadly there was quite a bit of trash left at some of the sites this year. Each club needs to complete a trash sweep before leaving.
· Stay with club devotional Friday evening
· Sabbath School – club skits
· Keep same type of activities for Sabbath afternoon.
· Do not bring your motor boats, fishing boats, etc. This is a family camp-out. If you come you need to be with your family.
· Praise Team energetic for kids – Let us know if you know somebody
· We need to have a Directors’ meeting Friday night at the camp for questions or problems.
· Remind club and parents no helmet - no bicycling.
· For canoeing activity you need to have 2 adults and wear life vest or you can NOT go canoeing.
· We will need 1 to 2 persons per club to help to unload canoes and equipment 1 hour before activity.
· RV’s. Open discussion about allowing RV’s. We finish this discussion when we have all directors in our September meeting.
*Closing prayer: Andy Adams
Minutes March 8, 2008
Location: Cleburne First SDA Church
Minutes taken by Lisa Pillow
Directors’ present:
Fred and Marcia Sauder – Keene
Maryon Westerman – Cleburne First
Lisa Pillow – Alvarado
Linette Duran – Keene Spanish
Erica and Neguiel Francis – Fort Worth First
Johnny Jasper – Hurst
Dora Martinez and Husband – Fort Worth Salim
Diana Marquez – Arlington South
Israel & Celeste Mendez – Forth Worth South
Tawnya Seller – Burleson
Kenny Cowell – Master Guide
Ada, Alan and Lisa – Area Coordinators
i. Kites
ii. Water balloons, water guns, etc.
iii. Three legged race – Burleson
i. Start at 2:30 pm at the boat ramp
ii. This is a parent/child activity
iii. Journal: LL & EB: 2 activities, BB & SB: 4 activities, BD & HH: 6 activities or the whole journal.
iv. Bring 4X6 photos for craft activity
v. All supplies provided by the KFW Area.
vi. Bring one table per club for this activity
i. Canoeing, Biking, and Service Project
ii. Schedules for each club and activities (in the registration packet)
iii. Service project: remove the gravel from playground. Tools and trailer provided by the Park Ranger.
i. Programs
ii. Wrist bands (purple for adults, hands design for adventurers)
iii. Cleaning Schedule
iv. Sunday morning activities schedule
i. Each director should reserve pins for their Adventurers and staff.
ii. First come, first serve.
KFW Area Directors’ Meeting
January 26, 2008
Minutes Taken by Lisa Pillow
Clubs attending:
Lisa Pillow – Alvarado
Norma Curo – Alvarado Spanish
Mandy and Josh Samaniego – Arlington
Lisandra Lleras – Arlington Spanish North
Diana Marquez – Arlington Spanish South
Tawnya Teller – Burleson
Mayron Westerman - Cleburne First
Erica Francis – Fort Worth First
Rosy Rodriguez – Fort Worth Spanish North
Celeste and Israel Mendez – Fort Worth Spanish South
Dora and Miguel Martinez – Fort Worth Spanish Salim
Johnny and Sonje Jasper – Hurst
Marcia Sauder – Keene English
Linette and Jose Duran – Keene Spanish
Linda and Jr. Ramirez – Keene Spanish
Ada Gomez, Alan Weis, Lisa Pillow – Area Coordinators
Bible Reading – Alan Weis
Opening Prayer – Rosy Rodriguez
Reading of Minutes – Lisa Pillow
Attendance Incentive drawing: 5 bowling tickets
Winner: Norma Curo – Alvarado Spanish
Deadline for Area Camp Registration has been extended to February 7, 2008.
Turn registration and checks into Ada.
Reminder: Day passes for participating kids are $8 per kid for Sabbath. If they show up at the gate without previous registration they will have to pay $16.00.
Registration Forms are on the website to download and use for your club.
Checks need to be made payable to the Texas Conference of SDAs
Area Camp Discussion:
Reasons for not bringing an RV:
1. Space is limited – use tents like at family camp.
2. To be close to nature and your club group.
3. Be a club unit.
4. Make a cool design with the layout of your group.
5. We are using the pattern for Camporee to layout area camp.
Reasons we have chosen to not change campgrounds:
1. Safety for the children!!! The park is closed to the public.
2. We want the clubs to camp as a unit and stay close together.
3. This park is closed for the off season and the rangers allow us to camp for free with a service project. This saves us over $10 a night to use this park in the off season.
Please bring PROPANE heaters, safe for inside your tent. Please read carefully the guidelines on a propane heater box to make sure it is SAFE for use inside your tent.
NO PETS ALLOWED!!!! NO EXCEPTIONS!!! This is for the safety of the children. $50 fine per pet to the club and the pet must be removed from the park immediately.
Master Guides will also do Registration
No directors’ meeting at Area Camp
Inspections will be conducted by Master Guides. Site cleanliness, fire extinguisher, etc.
Adult Supervision at all times around campfires.
Your club must supply their own wood, and in fire ring.
Parent’s need to make provisions for cold weather, i.e. extra blankets, etc.
Program:
Friday Night Vespers – by each individual club
Sabbath School Skits:
Day 1: Burleson
Day 2: Keene English
Day 3: Keene Spanish
Day 4: Arlington English
Day 5: Arlington Spanish South
Day 6: Alvarado Spanish*
Day 7: Ft. Worth First*
*Wanted to switch days.
Special Music –
Praise Team – Ada is in charge
Sabbath Afternoon Activities by families.
The kids will all meet together and receive a Nature Journal. Little Lambs – Busy Bees need to do five activities. Sunbeam – Helping Hands need to finish the whole booklet with parents.
Everyone will then all meet together to do their craft (picture frame made with twigs and twine).
Directors need to make sure they have a 4x6 picture for each child.
Sabbath Vespers – Pr. Sorke
Sunday – Biking, kids and adults need to have a helmet - no helmet, no biking.
Canoeing, Alan and Master Guides
Gymnastics
Preorder your camp pins or add $1.00 to registration fee so that all the kids will get a keepsake camp pin. Vote will be taken at next meeting.
Club will have the opportunity to name the Camp at Lake Whitney. Submit names to Area Directors before the end of February. First place winner, club receives $1000.00, first two runner ups, clubs receive, $250.00.
Ice Skating
We had a GREAT turn out this year. The directors wanted to keep it at the Parks Mall, it is closer. Please come early, in order to accommodate for sizing and timing reasons.
Suggestions for next year:
Assign times to clubs,
Buy extended time slot, maybe three hours verses two hours.
Limit ice skating to Adventurers and immediate family only. Area has grown too much to leave it as an open invitation.
Encourage kids to wear their field uniforms.
Get a head count of attendees a month ahead so that we know a “rough” number of people to account for. Bring the number of club members to the directors’ meeting the month before Ice Skating.
Bowling
Need to know the number of people by Monday for bowling.
Time: 6:00 pm – 8:00 pm, so that we have the whole place.
60 lanes, 6 people per lane
Open to Adventurers and immediate family only.
Cost: $5.50
Date: February 10, 2008
Place: Cityview Don Carter’s Bowling Alley
Second Inspection
If you passed the first Inspection, you do not have to have a second one.
Stay consistent – navy blue socks, no sandals.
Fort Worth First Inspection – March 2
Fun Day
Hand out “prizes” for KFW Area points.
Bounce house
Dunking booths
Water Games
Water Guns
Flying Kites
Date and Time: May 4, 2008, 1:00 pm – 5:00 pm
Possible Places:
Fort Worth South Spanish church parking lot
Fort Worth First lot and Gym
Benbrook Park – reserve for ceremonies
No selling
Wear field uniforms.
Invite church members and kids to Fun Day. It is a good opportunity to promote Adventurers.
· RV Discussion
Closing Prayer – Alan Weis
MINUTES FROM DIRECTOR’S MEETING NOVEMBER 17, 2007
CLUBS ATTENDING:
Alvarado English – Lisa Pillow
Fort Worth Spanish Salim: Magalys Gomez
Fort Worth Spanish South – Celeste Mendez
Minutes taken by Lisa Pillow
i. Friday vespers by clubs
ii. Sabbath
1. Flag raising
2. Inspection by MG (There will be trophies for the first three divisions)
3. Song Service – Ada Gomez will find a Praise team
4.
a. First day of creation – Burleson English
b. Second day of creation – Keene English
c. Third day of creation – Keene Spanish
d. Fourth day of creation – Arlington English
e. Fifth day of creation – Arlington Spanish South
f. Sixth day of creation – Blue Mound Spanish
g. Seventh day of creation – Alvarado Spanish
h. Special music – Fort Worth Spanish South
5. Church Service – God’s Creation
a. Song Service - Praise team
b. Special Music - Alvarado English
c. Children’s Talk – Ingo Sorke
6. Sabbath Afternoon Activities - Nature Journal – by families
a. Meeting place for explanation
b. Helping Hands / Builders – need to do the whole journal
c. Younger ones – choose 5 activities
d. After finishing, come back to meeting place to do a nature craft. BRING 4X6 PICTURE FOR THE CRAFT, ONE FOR EACH ADVENTURER.
7. Flag lowering
8. Sabbath Vespers
a. Song Service - Praise Team
b. Special Poem – Fort Worth Salim
c. Meditation – Ingo Sorke
iii. Sunday
1. Flag raising
2. Devotional by clubs
3. Sunday activities:
a. Biking – by MG – Please bring your helmet and wear it at all times. NO HELMET, NO BIKING
b. Gymnastics – by MG
c. Canoeing – by Alan Weis & MG
4. Closing Ceremonies – NO CARS MOVING BEFORE CLOSING CEREMONIES.
i. Give something to the top three division clubs. Something tangible.
ii. Children like to receive something for their participation in the camp.
i. Canoes – The area owns 3 canoes and they can be checked out @ any time by any Area club.
ii. We are looking for more aluminum for the area. If you know some body who willing to donate or selling one please let us know.
Thank you for all who attend to directors meeting. I see you at “The Ice” on Sunday, December 9.
God Bless you.
DIRECTORS MEETING - September 22, 2007
Directors Meetings will be held at a different church each time.
Time will stay the same, 3:00pm – 5:00pm.
Incentives will be given at each meeting. Only the clubs that are present before the meeting begins will be eligible.
1. Saturday, July 28, 2007 @ Alvarado English Church Gym 3:00 pm –5:00(5:30) pm. $25.00 Gift Certificate from the Adventist Book Center (won by Arlington English). Discuss calendar and Leadership Training
2. Saturday, August 11, 2007 @ 7:30-8:20 pm Mabee Center
3. Saturday, September 22, 2007 @ Arlington South
4. Saturday, November 10, 2007 @ Hurst English
5. Saturday, January 26, 2008 @ Burleson
6. Saturday, March 1, 2008 @ Cleburne English
KFW ACTIVITIES
1. Leadership Training
Friday August 10, 2007 – Sunday August 12, 2007
2. Adventurer Family Camp @ Nameless Valley Ranch
October 26 – 28
3. Ice Skating @ The Parks Mall in Arlington
Sunday December 9, 2007
9:45 am – 11:45 pm
Cost to be determined.
4. Bowling @ Don Carter’s City-View Bowling
6601 Oakmont Boulevard. Fort Worth, TX 76132
Sunday February 10. 2008
4:00 pm – 6:00 pm
5. KFW Area Campout @ West Lofer’s Bend, Lake Whitney
Friday March 14, 2008 – Sunday March 16, 2008
6. Fun Day and Area Awards Day (TBA)
AREA DUES AND CERTIFICATION PAPERS
The area dues will be $2.00 per child. They must be turned in to Ada with your club certification papers.
All club certification papers need to be given to Ada to be checked over before turned in to the conference. Certification packages need to be given to Ada by September 17, 2007.
AREA POINT SYSTEM: (Possible points: 130)
a. Induction - 10
b. 1st Inspection – Before Conference Camp. Check uniforms and program – 20 (10 points uniforms and 10 points program)
c. Family Camp - 10
d. Blessing Service - 10
e. Adventurer Sabbath - 10
f. Area Camp - 10
g. 2nd Inspection – Before Area Camp. Check uniforms and curriculum. Report to the Conference – 20 (10 points uniform & 10 points curriculum)
h. Investiture - 10
i. Directors Meeting – 10 (2 points for meeting)
j. Conference Papers – 10 (On time)
k. Area Registration – 10 (due with Conference packet)
Induction needs to be conducted within three weeks of start up date.
Inspection is required, and must be done before Family Camp.
There will be two inspections preformed within the year, for those that need assistance with uniforms and programs.
CONFERENCE FAMILY CAMP
Theme: Living God’s Way – The Ten Commandments
Deadline October 1, 2007 post marked September 28, 2007
Cost: $18.00
After Oct 1, 2007 cost will be double to $36.00
Sabbath School - everything in English
Song Service – English
Skit?
Story?
Sunday activities “Carnival”: 8 games for Area
AREA CAMP
Dates: Friday March 14 – Sunday March 16
Theme: God’s Creation(s) – Natures Journal
No stations for Sabbath afternoon activities and more family time.
Master Guides have been asked to help out with registration, security and inspections.
We would like to have at least 10 of them show up.
The area will give them $100.00 - $150.00 for food.
The campsites at the entrance will be reserved for the Master Guides.
Deadline will be January 31, 2008; cost will be $8.00 per person, after the 31st the cost will go to $12.00 per person.
Day passes will be $5.00 for adults and non participating children (these are adventurers siblings), and $20.00 for participating children.
Everyone has to register with their clubs. Any one who comes on Saturday that is not registered will have to pay at the gate on Saturday.
Everyone has to be paid for by Friday March 14.
There has been an excess of camp trailers and not enough electricity/water sites.
New KFW Policy for camping
1. Every club will be guaranteed one water/electricity site. Because of the growth of our area, we can not guarantee water/electricity sites beyond that.
2. Additional water/electricity sites if available will be on a first come, first serve basis, and will be additional cost of $25.00 per premium site.
3. There will be no guarantee with the premium sites that you will be placed with your club.
4. Additional sites at front will be saved for emergency overflow.
Ada Gómez 